01. Who we are

TalentZation is the party responsible for the personal data collected through this website. If you have any question about this policy or your data, you can reach us using the contact details at the end of this page.

02. Information we collect

We only collect the information you choose to give us through our forms, plus a small amount of technical information needed to run the site.

• Contact form: your full name, email address, company name, phone number, the service you are interested in, your preferred date and time for a call, and your message.
• CV and careers form: your full name, email address, phone number, nationality, region of residence, years of experience, area of expertise, a short description about yourself, and the CV file you upload.
• Candidate account: when you submit a CV, we create a candidate account using your email address and send you a one-time link to set a password on our candidate portal.
• Skills and references: if you complete a skills self-assessment or share professional references, we collect your self-rated skills and the names and contact details of the referees you choose to provide.
• Messages and notes: messages and internal notes exchanged about a candidate between TalentZation staff and an employer through our portals, which may include assessments or opinions about that candidate.
• Contract acceptance records: when you electronically accept a contract or agreement, we record the accepting user's name and email, IP address, device and browser (user-agent), and the date and time, as proof of acceptance.
• Security audit logs: records of security-relevant actions such as logins, file downloads, and sends, including the IP address and device or browser (user-agent) used, which we keep for security and accountability.
• Preferences: your chosen language and light or dark theme are stored on your own device so the site remembers them.
• Website analytics: to measure traffic and keep the site secure, we record page visits together with your IP address, approximate location (country), device type, and the pages you view. This is first-party analytics used only inside TalentZation; it is never sold and is kept for a limited period.
• We do not use advertising cookies or cross-site tracking, and we do not buy personal data about you from other sources.

03. How we use your information

We use your information to:

• Respond to your inquiries and contact requests.
• Review your CV and match you with suitable opportunities at our client organizations.
• Create and manage your candidate account and guide you through the recruitment process.
• Send you service emails, such as your account link or updates about your application.
• Operate, secure, and improve our website and services.
• Keep security and audit logs and record contract acceptances to protect our services, prevent misuse, and demonstrate accountability.
• Meet our legal and regulatory obligations.

04. Legal basis for processing

We process your personal data based on your consent when you submit a form, to take steps at your request before and during the recruitment process, for our legitimate interest in providing recruitment services, and to comply with applicable laws.

05. How and where we store your data

Your information is stored in our database on servers located inside the Kingdom of Saudi Arabia. Uploaded CV files are kept on our own secure server storage. Access is limited to authorized members of our team who need it for their work. We never sell your personal data.

06. Who we share it with

We share your information only where it is needed to provide our services:

• Client organizations: if you are a candidate, we may share a relevant, curated profile with employers as part of matching you to a role, limited to the information they need to consider you.
• Service providers: we use trusted providers to run our service, such as our email provider to deliver messages to you and our in-Kingdom hosting provider. They act on our instructions and are bound by confidentiality.
• Authorities: we may disclose information when required by law or by a valid request from a competent authority.
• We do not sell your data and we do not share it for third-party advertising.

07. Data location and transfers

Your personal data is stored within the Kingdom of Saudi Arabia. Where a limited amount of processing happens through our email provider, we keep such transfers to a minimum and apply appropriate safeguards.

08. How long we keep your data

We keep your information for as long as it is needed to provide our recruitment services and maintain our relationship with you, and for any period required by law. Security audit logs and contract acceptance records are kept only for as long as needed for security, legal, and accountability purposes. You can ask us to access, correct, or delete your personal data at any time, and to raise a complaint with the competent authority, as set out in the "Your rights" section below; we will act on your request unless we are required to keep the data.

09. How we protect your data

We use encryption in transit (HTTPS), access controls, and in-Kingdom hosting to protect your information. Our team members are granted access only on a need-to-know basis. No method of transmission or storage is completely secure, but we work to protect your data using appropriate measures.

10. Your rights

Under applicable data protection laws, you have the right to:

• Be informed about how your data is used.
• Access the personal data we hold about you and request a copy.
• Ask us to correct inaccurate or incomplete data.
• Ask us to delete your data.
• Withdraw your consent at any time.
• Object to or restrict certain processing.
• Raise a complaint with the competent authority if you believe your rights have not been respected.

11. Children

Our website and services are intended for adults. We do not knowingly collect personal data from anyone under 18 years of age. If you believe a minor has provided us with data, please contact us and we will remove it.

12. Other websites and links

Our website may link to our portals, such as the candidate and client portals, and to our social media pages. Those services have their own terms and privacy practices, and this policy does not cover them.

13. Changes to this policy

We may update this Privacy Policy from time to time. We will change the date at the top of this page when we do, and we will tell you about significant changes where appropriate. Please review it from time to time.